Cool Company for Jackson James
Welcome to Cool Company, as an self employed consultant working through Jackson James.
Who are we?
Cool Company is a part of Verdane Capital Holdings and has been operating as an independent contracting company (or umbrella payroll provider) for more than 10 years. During that time we have learned a great deal, which we then put into practice, and we are always keen to gain new insights into how we can be the best partner possible.
We have local entities in Sweden, Norway and the UK, and a global gross payout service world wide.
More than 100 000 freelancers, consultants, students, hobbyists and people with second jobs have invoiced for their services through Cool Company. A flexible and secure option – plain and simple.
The process is simple
Cool Company’s global gross payout service will be able to pay you a gross amount around the world through our business service platform Cool Freelance. We assist in disbursing compensation worldwide to consultants who have their own company or can declare their compensation in their home country, all in non-sanctioned countries.
When you have signed the assignment contract with Cool Company you will get onboarded and invited to set up your account in our self assessment platform.
When the invoice is paid by Jackson James, you will receive the full payment together with the self invoicing information you need to declare for tax in your home country.
1. Ensure your Work permit
Note: You do not need to apply for a work permit if you are a citizen of an EU country.
Firstly, to work legally in Sweden, you will need a valid work permit. The process of obtaining a work permit can vary depending on your nationality and the type of work you will be doing. We recommend that you visit the Swedish Migration Agency’s website for more information on how to apply for a work permit.
2. Apply for a Swedish Coordination number
If you don’t have a Swedish social security number or a coordination number, then you will need to obtain a Swedish coordination number. Coordination numbers are a way of identifying individuals who need to interact with Swedish public authorities or other parts of Swedish society but have never been listed in the Swedish Population Register. Coordination numbers are structured in a similar way to 10-digit personal identity numbers.
The Swedish Tax Agency is the public authority that reaches decisions about coordination numbers and issues them. Please note that salaries cannot be processed until you have obtained a Swedish Coordination number.
It can sometimes take a long time – up to eight weeks – for the Swedish Tax Agency to process these applications. In order to ensure that you can receive your salary as soon as possible, it is important to apply for coordination number in good time.
Disclaimer: If you move to Sweden and intend to live here for 12 months or more, you should register as a resident at the nearest office of the Swedish Tax Agency. Then you will instead receive a unique 10-digit personal identification number.
When you register for tax you apply for a coordination number in the same application (please see instructions below)
After submitting your online application, you must visit the Tax Office to identify yourself in person. This step only needs to be done once, ideally during the first week of your assignment in Sweden.
Please book an appointment at your closest tax office by clicking [https://ssc.nemoq.se/booking/booking/index/ssc].
Remember to bring your passport, a copy (digital or physical) of your employment contract, and a receipt of your submitted online tax application.
Important: A coordination number WILL NOT be issued without completing this step.
Please report once completed to your Cool Company contact person.
3. Taxation
If you live in another country and work in Sweden, you are subject to regular taxation in Sweden for income from work. Regular income tax in Sweden, is on an average rate of 30%. Cool Company Skandinavien AB can not be used in order for you to avoid paying taxes in Sweden.
While we are happy to provide general information about working and living in Sweden, we regret to inform you that we are unable to offer specific taxation advice. This is due to regulatory rules in Sweden that prohibit us from providing such advice without proper licensing and authorization.
The Special Income Tax for Non-Residents (SINK) is applicable if you are staying in Sweden for a total period of less than 6 months in a calendar year. It provides a flat tax rate of 25% on your income, regardless of how much you earn. However, if you stay in Sweden for an accumulated period of more than 6 months, you would normally be subject to regular Swedish income tax instead of SINK.
No Declaration Hassles: SINK taxation means you do not need to file a Swedish tax return, saving you time and paperwork.
Ideal for Short-Term Employment: Whether you’re on a temporary assignment or working part-time in Sweden, SINK simplifies taxation and makes it more efficient for non-residents.
The application form is here.
Once you have received this application back, submit document to info@coolcompany.com
SINK rates will only be applied upon approval from Skatteverket has been provided, until this time 30% tax rate will apply.
Use this form if you are not registered in Sweden but are staying in Sweden for a period of six months or longer and work here. The Swedish Tax Agency will not register a person from outside EU or EEA countries or Switzerland, a third country national, for work income unless he or she is permitted to work here. The application form is here.
Once you have received this application back, submit document to info@coolcompany.com.
Social security is 31.42% of the total timesheet value, which is mandatory to pay for when working in Sweden. You can pay for social security in your home country with an A1 form, which is applied for in your home country, and unfortunately not something that Cool Company can assist you with.
In cases where you hold a valid A1 certificate and the assignment does not exceed 24 months, no deductions for social contribution shall be made by Cool Company. Instead, you are responsible for paying the social contribution in your country of residence. In instances where you fail to pay the social contribution in your country of residence according to the A1 certificate, and the tax authorities in that country demand payment from Cool Company, then you will be obligated to pay the equivalent amount to Cool Company.
Please be aware that we can only apply social contribution offsets until the expiration date of your A1 certificate. Therefore, any salary disbursed after this date will have the regular social contributions deducted. To avoid this, it’s advisable to request an A1 form with a validity period extending beyond your anticipated last day of work, considering there might be a delay between your final working day and the salary disbursement. This procedure has been verified with our auditing firm and confirmed by the Swedish Taxation Authority.
Once you have received this application back, submit the document to info@coolcompany.com.
4. Submit ID06 application if you are working within construction or if it is required to enter client site
ID06 was launched by Byggföretagen (construction companies) in 2006. Since January 1st, 2016, it has been mandatory to use an electronic personnel ledger at almost all construction sites in Sweden.
To be able to apply for this you will need to
- Have a Swedish personal number or
- A Swedish Coordination number or
- A proof of sent in Coordination Number application.
Fees to process ID06 application:
- Application for ID06 – 750 sek
(charged through Cool Company) - Verification process through Sistec – 499 sek
(charged at Sistec office) - Delivery of printed card to Sistec – 500 sek
(charged at Sistec office)
Please apply here.
Note 1: For your ID06 card you need your passport number and a photo of you (head and shoulders on a plain background) and the proof you have submitted and application for a coordination number. It is important that you provide us with the same information as listed on your verification document (passport).
Note 2: Delivery address. Listed from fastest to slowest. Select either an address you have in Sweden (international shipping not possible) or Sistec Office in Swede.
When an ID06 card has been ordered for you, you will receive an email from ID06. Click the link in the email and log in to ID06.se. If you don’t already have an account, create a new one and choose Freja eID.
Go to Card Order Confirmation (Bekräftelse av kortbeställning) and check that your details are correct. Click Verify my identity (Verifiera min identitet). Follow the steps in the process. Scan the QR code and follow the instructions in the Freja eID app to confirm your citizenship and other details.
You will now return to the Card Order Confirmation (Bekräftelse av kortbeställning) page. Click Accept (Acceptera) to confirm your card order.
For employees who do not have a Swedish personal number or coordination number, an ID scan is required at one of the ID06 Partner offices. This must be done once every 5 years, or if you have changed your passport/ID card.
For citizens outside Europe, you must visit one of ID06’s scanning partners to complete the identification.
List of approved partners at section” Find a scanning station:
https://www.id06.se/english-validate-your-identity/
5. Billing & Time reporting
To help us process your payments promptly, we ask all contractors to send a copy of their approved timesheets to payroll@sapphireorg.co.uk at the start of each week or month, depending on your pay schedule.
If your agency uses self-billing, please ensure your timesheets are approved by your client to trigger the payment to Sapphire.
Thank you for your cooperation!
6. Work Environment
No matter where you work, your work environment plays a key role in your safety and well-being. That’s why it’s important to understand your rights and responsibilities – as well as the shared responsibility between you, Cool Company as your employer, and the company where you perform your assignment. By staying informed, we can create a safe and sustainable work experience together. Read more about how we approach work environment matters and what you need to keep in mind.
Cool Company account
If you need to log into your Cool Company account
Frequently Asked Questions
What is the difference between gross pay and net pay?
The difference between gross and net pay is that gross pay includes all forms of pay earned by the employee, while net pay is the amount of money the employee receives after deductions have been taken out.
Question
Answer
Question
Answer
Contact us!
If you have any further questions, please contact Anna Lindqvist:
Anna.lindqvist@coolcompany.se
+46733589288
Company address:
Cool Company Skandinavien AB
Tegnergatan 2C
113 58 Stockholm
Sweden
Org. number: 556432-8390