Cool Company for Sapphire
Welcome to Cool Company, as an independent contractor working through Sapphire.
How to work in Sweden with the help of Cool Company
Cool Company provide an Employed Umbrella payroll solution in Sweden, and we support contractors by processing payments, deducting taxes, and submitting these to the Swedish Tax authority. Along with this, we provide accident insurance, group life insurance and liability insurance for you during the assignment.
- We take care of client payments.
- We handle all tax deductions and social contributions.
- We issue a monthly paycheck to you.
- We will help set up contracts and provide personal support.
Start by creating your account
Sign up
1. Click on the link from the email invitation you have received
2. Choose Sweden if you are going to work in Sweden, or choose Norway if you are going to work in Norway
3. Choose “I don’t have my own company” if
you have an assignment through Sapphire Ltd.
Complete profile
4. Once you registered your account, click on complete profile to finish your account
Identify yourself
5. Identify yourself, please have your passport or ID ready, and be prepared to identify yourself through a computer or mobile camera.
More mandatory steps:
- Ensure that you are entitled to work in Sweden
(more info under section 1). - Submit the proof of sent in application for coordination number and the final decision from the tax authorities to Cool Company (partner@coolcompany.com)
- Apply for taxation document (Less than 6 months SINK; More than 6 months: Application for preliminary tax). Submit this to Cool Company (partner@coolcompany.com)
- Register to get access, before your first visit the client site
(see section 4).
Below you will find some information regarding being a contractor in Sweden.
1. Ensure your Work permit
Note: You do not need to apply for a work permit if you are a citizen of an EU country.
Firstly, to work legally in Sweden, you will need a valid work permit. The process of obtaining a work permit can vary depending on your nationality and the type of work you will be doing. We recommend that you visit the Swedish Migration Agency’s website for more information on how to apply for a work permit.
2. Apply for a Swedish Coordination number
If you don’t have a Swedish social security number or a coordination number, then you will need to obtain a Swedish coordination number. Coordination numbers are a way of identifying individuals who need to interact with Swedish public authorities or other parts of Swedish society but have never been listed in the Swedish Population Register. Coordination numbers are structured in a similar way to 10-digit personal identity numbers.
The Swedish Tax Agency is the public authority that reaches decisions about coordination numbers and issues them. Please note that salaries cannot be processed until you have obtained a Swedish Coordination number.
It can sometimes take a long time – up to eight weeks – for the Swedish Tax Agency to process these applications. In order to ensure that you can receive your salary as soon as possible, it is important to apply for coordination number in good time.
Disclaimer: If you move to Sweden and intend to live here for 12 months or more, you should register as a resident at the nearest office of the Swedish Tax Agency. Then you will instead receive a unique 10-digit personal identification number.
When you register for tax you apply for a coordination number in the same application (please see instructions below)
After submitting your online application, you must visit the Tax Office to identify yourself in person. This step only needs to be done once, ideally during the first week of your assignment in Sweden.
Please book an appointment at your closest tax office by clicking [https://ssc.nemoq.se/booking/booking/index/ssc].
Remember to bring your passport, a copy (digital or physical) of your employment contract, and a receipt of your submitted online tax application.
Important: A coordination number WILL NOT be issued without completing this step.
Please report once completed to your Cool Company contact person (partner@coolcompany.com)
3. Taxation
If you live in another country and work in Sweden, you are subject to regular taxation in Sweden for income from work. Regular income tax in Sweden, is on an average rate of 30%. Cool Company Skandinavien AB can not be used in order for you to avoid paying taxes in Sweden.
While we are happy to provide general information about working and living in Sweden, we regret to inform you that we are unable to offer specific taxation advice. This is due to regulatory rules in Sweden that prohibit us from providing such advice without proper licensing and authorization.
The Special Income Tax for Non-Residents (SINK) is applicable if you are staying in Sweden for a total period of less than 6 months in a calendar year. It provides a flat tax rate of 25% on your income, regardless of how much you earn. However, if you stay in Sweden for an accumulated period of more than 6 months, you would normally be subject to regular Swedish income tax instead of SINK.
No Declaration Hassles: SINK taxation means you do not need to file a Swedish tax return, saving you time and paperwork.
Ideal for Short-Term Employment: Whether you’re on a temporary assignment or working part-time in Sweden, SINK simplifies taxation and makes it more efficient for non-residents.
The application form is here.
Once you have received this application back, submit document to info@coolcompany.com
SINK rates will only be applied upon approval from Skatteverket has been provided, until this time 30% tax rate will apply.
Use this form if you are not registered in Sweden but are staying in Sweden for a period of six months or longer and work here. The Swedish Tax Agency will not register a person from outside EU or EEA countries or Switzerland, a third country national, for work income unless he or she is permitted to work here. The application form is here.
Once you have received this application back, submit document to info@coolcompany.com.
Social security is 31.42% of the total timesheet value, which is mandatory to pay for when working in Sweden. You can pay for social security in your home country with an A1 form, which is applied for in your home country, and unfortunately not something that Cool Company can assist you with.
In cases where you hold a valid A1 certificate and the assignment does not exceed 24 months, no deductions for social contribution shall be made by Cool Company. Instead, you are responsible for paying the social contribution in your country of residence. In instances where you fail to pay the social contribution in your country of residence according to the A1 certificate, and the tax authorities in that country demand payment from Cool Company, then you will be obligated to pay the equivalent amount to Cool Company.
Please be aware that we can only apply social contribution offsets until the expiration date of your A1 certificate. Therefore, any salary disbursed after this date will have the regular social contributions deducted. To avoid this, it’s advisable to request an A1 form with a validity period extending beyond your anticipated last day of work, considering there might be a delay between your final working day and the salary disbursement. This procedure has been verified with our auditing firm and confirmed by the Swedish Taxation Authority.
Once you have received this application back, submit the document to info@coolcompany.com.
4. Submit ID06 application if you are working within construction or if it is required to enter client site
ID06 was launched by Byggföretagen (construction companies) in 2006. Since January 1st, 2016, it has been mandatory to use an electronic personnel ledger at almost all construction sites in Sweden.
To be able to apply for this you will need to
- Have a Swedish personal number or
- A Swedish Coordination number or
- A proof of sent in Coordination Number application.
Fees to process ID06 application:
- Application for ID06 – 750 sek
(charged through Cool Company) - Verification process through Sistec – 499 sek
(charged at Sistec office) - Delivery of printed card to Sistec – 500 sek
(charged at Sistec office)
Please apply here.
Note 1: For your ID06 card you need your passport number and a photo of you (head and shoulders on a plain background) and the proof you have submitted and application for a coordination number. It is important that you provide us with the same information as listed on your verification document (passport).
Note 2: Delivery address. Listed from fastest to slowest. Select either an address you have in Sweden (international shipping not possible) or Sistec Office in Swede.
When an ID06 card has been ordered for you, you will receive an email from ID06. Click the link in the email and log in to ID06.se. If you don’t already have an account, create a new one and choose Freja eID.
Go to Card Order Confirmation (Bekräftelse av kortbeställning) and check that your details are correct. Click Verify my identity (Verifiera min identitet). Follow the steps in the process. Scan the QR code and follow the instructions in the Freja eID app to confirm your citizenship and other details.
You will now return to the Card Order Confirmation (Bekräftelse av kortbeställning) page. Click Accept (Acceptera) to confirm your card order.
For employees who do not have a Swedish personal number or coordination number, an ID scan is required at one of the ID06 Partner offices. This must be done once every 5 years, or if you have changed your passport/ID card.
For citizens outside Europe, you must visit one of ID06’s scanning partners to complete the identification.
List of approved partners at section” Find a scanning station:
https://www.id06.se/english-validate-your-identity/
5. Billing & Time reporting
To help us process your payments promptly, we ask all contractors to send a copy of their approved timesheets to payroll@sapphireorg.co.uk at the start of each week or month, depending on your pay schedule.
If your agency uses self-billing, please ensure your timesheets are approved by your client to trigger the payment to Sapphire.
Thank you for your cooperation!
6. Work Environment
No matter where you work, your work environment plays a key role in your safety and well-being. That’s why it’s important to understand your rights and responsibilities – as well as the shared responsibility between you, Cool Company as your employer, and the company where you perform your assignment. By staying informed, we can create a safe and sustainable work experience together. Read more about how we approach work environment matters and what you need to keep in mind.
Cool Company account
If you need to log into your Cool Company account
Living in Sweden
Update change of address
If you have a Swedish personal number, then when you move, you must report your change of address to the Swedish Tax Agency so that your address is correct in the population register. Reporting your change of address is free of charge and can be done quickly and easily using the Tax Agency’s e-service.
Report your change of address in advance or no later than one week after you have moved. Your new address will then apply from the day you move in. If you report your change of address more than one week after you have moved, your new address will apply from the day the report was received by the Swedish Tax Agency. Read more here.
Healthcare in Sweden
The following overview is meant to assist our employees, but not meant as a complete guide. Cool Company can consequently not be held liable for any missing information.
In Sweden, you always have the right to emergency care. This is true even if you come from another country and become ill while you are in Sweden. How much you will have to pay depends, among other things, on which country you are from. For instance, you pay the same amount for healthcare services as people insured in Sweden if you can show a European Health Insurance Card.
If you need to visit emergency care and don’t have your European Health Insurance Card, try to to bring as much documentation as possible, such as your employment contract, payslips, and passport or National ID.
Recommended: Apply for the Certificate of entitlement to healthcare in Sweden
Link: Application for a certificate of entitlement to medical care (forsakringskassan.se)
An approved application entitles you to use the Swedish hospital system without having to pay more than the Swedes. You must show the certificate, for instance, when visiting a doctor or buying medical products.
You apply for a “Certificate of entitlement to healthcare in Sweden” by filling in a form and sending it to:
Försäkringskassans inläsningscentral
839 88 Östersund
Sweden
Please remember to enclose:
• a copy of your employment contract (this can be requested through your contact person at Cool Company)
• latest payslip (you find this on your Cool Company profile under “salaries”)
Some tips
a) Add your Swedish social security number or coordination number on all documents
b) Select at least the option that “I am employed” in Section 2.
c) Select the option “I am working in Sweden for a Swedish employer” in Section 5.
d) Contact information for your employer (Your employer in Sweden: Cool Company Skandinavien AB; organisational number 556432-8390, and your contact person at us)
More information:
Working in Sweden – FAQ
Yes, you can work in Sweden after Brexit. However, you are most likely required to apply for a work permit in Sweden. For more information, we recommend the UK government’s “Guidance to Living in Sweden” as well as the official site of the Swedish Migration Agency.
Yes, you can work in Sweden with a British passport. You will probably need to apply for a Swedish work permit, though. For more information, please have a look at the UK government’s “Guidance to Living in Sweden” and the official site of the Swedish Migration Agency.
If you want to work in Sweden coming from the UK, you may need a work visa. Please check all changes following Brexit in the official information provided by the Swedish authorities.
Yes, you can find many English-speaking jobs in Sweden. However, having some basic knowledge of the language will help you professionally and socially.
As a contractor you will discover that jobs in IT or healthcare are in high demand in Sweden. For more information see above (“English-speaking jobs in Sweden”).
Useful links
Contact us!
If you have any further questions, please contact Anna Lindqvist:
Anna.lindqvist@coolcompany.se
+46733589288
Company address:
Cool Company Skandinavien AB
Tegnergatan 2C
113 58 Stockholm
Sweden
Org. number: 556432-8390