3. Legal basis for collection and processing
Fulfilment of agreement:
Since we are an employer for our Temporary Workers, this requires that we can process personal data to be able to enter into or fulfil agreements. The purpose is to administer employment conditions, which can involve payment of wages or to contact the employee. To fulfil our part of the agreement as an employer may require, in certain cases, that Cool Company gives out information about the employee to our client, that is to say the person commissioning the assignment. When you are employed by Cool Company, by law it is required that we can continually inform you about issues that affect your position, that can relate to the working environment.
If and when we need to get credit information to be able to provide our service Express-pay, it is both to fulfil the agreement and in our legitimate interest that we process your personal data for this purpose. If you don’t want us to do a credit check you should not select the Express pay service.
Cool Company processes personal data because of the liabilities that arise through law or other statutes, regulations of authorities, decisions, requests or guidelines. Personal data and the documents that are required in the Accounting Act is stored for as long as required. Documentation for bookkeeping and accounting may consist of agreements, written correspondence and invoices. Processing of personal data is required since we for example must submit personal data to the UK Tax Agency and other authorities and national organisations.
Fulfilment of agreement/legitimate interests:
Cool Company processes personal data by analyzing and processing statistics. For this processing, we can use both encrypted and pseudonymised data. The aim with this processing is so that we are able to improve our business and continue to offer our employees and customers good service, functionality and services.
Cool Company believes that there is a legitimate interest in maintaining security in our services, but that this is also a requirement for our being able to fulfil our part of the agreement. We do this processing to be able to offer you as safe and good a home page as possible.
Cool Company processes your personal data by handling case history to be able to offer you customer service and to continually train our partners and improve our work methods to be able to offer the best possible support. When you contact us, the communication can be a reason for analysis. We expect that to be able to fulfil our part of the agreement, we should be able to offer good customer support, which is one of the services we are paid for. Our customer support is one of our primary means of communication with our employees. For non-employee, we believe that it is in our and your legitimate interest so that we can offer good customer support, but also so that we can enter into an agreement with you.
Basic significance for those registered:
Cool Company can process personal data such as the nearest dependent to you as an employee when we believe that it may be necessary to protect interests that are of basic significance for you as an employee. It is still your choice about how you want to provide us with this information.
Cool Company can turn to you with direct marketing which is a legitimate interest since we will inform you about existing or new services. We market both our existing and new services which can be for the purpose to enable more work opportunities for you or to facilitate your daily activities when you are employed by us. Cool Company actively works to be able to offer clients and our temporary workers the best possible ease of use, and to develop new products that can facilitate the day to day for our clients and temporary workers. Cool Company can use your personal data that we have stored and certain user data for this purpose. The legitimate interest for this processing is to optimize our services and processes to provide the best services for our clients and our temporary workers over the long term. You always have the possibility to request that we do not send marketing information to you.
To enable for you to obtain information interesting just for you, we would like to use your personal data for profiling. For this we need your consent. Profiling means that we process personal data by collecting, saving, processing and analyzing data to bring out offers that match you and your needs. From your profile you get information about services and products that may be of interest for you, or that facilitate your work role and your relation to us in some way. You must be at least 18 years of old to provide consent. You do not need to provide consent to use the service and/or become a temporary worker. You can also revoke consent after the fact under your account settings